Project Assistant

 

Portland

Project Assistant


The Client Relations team is looking for a dynamic project assistant. This role will be responsible for managing the day-to-day tactical operations of assigned projects, working to ensure they’re delivered on time and on budget, and providing both clients and internal teams with a smooth process.

Ziba is a collaborative group, passionate about our brand; we work together to strengthen the quality of the work and lift the overall experience. No job is considered too large or too small; this position will cover everything from interacting with high-profile clients to providing back-up for the front desk. Whichever it is, the right attitude will be key. The current salary range is $45,000-49,000 DOE.

You’ll be:

  • Tracking project budget and resourcing

  • Proactively and consistently communicating project status with the project leadership team

  • Recording, distributing, tracking, and following up on notes from client engagements

  • Managing internal team coordination and workplans

  • Arranging in-person and virtual meetings with clients, vendors, and internal teams

  • Leading project wrap-up discussions and ensuring files and archives are in the right places

  • Cross-training to support the hospitality and administrative duties of the front desk, as needed


You have:

  • Bachelor degree or equivalent experience

  • Background or interest in marketing, entrepreneurship, hospitality, design, or innovation

  • Strong administrative and organizational skills

  • A keen sense of when to elevate issues to the project leadership team

  • The ability to anticipate and proactively respond to needs

  • Empathy and excellent written and verbal communication skills

  • The desire to learn about Ziba processes, both creative and business

 
How we’ll support you:

As a junior-level project assistant, you’ll be expected to leverage your existing skills in the pursuit of meaningful and practical solutions in an environment of constant learning and exploration. We expect you to start running on day one, but we’ll be right there running with you.

What to send us:

  • A one page résumé

  • A brief introduction letter outlining the strengths you would bring to the Ziba Client Relations team

Interested?  Reach out!  We always love to connect: careers@ziba.com.  

Ziba Design is an equal opportunity employer.