Office Assistant

 

Portland

Office Assistant


Do you thrive while providing impeccable and meticulous hospitality? Are you eager to learn high-level administrative skills? Can you naturally anticipate the needs of others, work well in a team setting, and consistently showcase dependability? Is one of your superpowers staying level-headed when there’s a sense of urgency?

Ziba is looking for a talented office assistant to join our Operations team. We’re a collaborative group, passionate about our brand; we work together to strengthen the quality of the work and lift the overall experience for Zibites and clients alike.

Working in tandem with the office coordinator, this role will provide exceptional solutions for team members, clients, and visitors. Responsibilities include monitoring all front-of-house activity, answering calls, managing conference room calendars, and greeting guests. No job is considered too large or too small; this position could prepare for multiple high-profile meetings on one day and be independently counting inventory on another. Whichever it is, the right attitude will be key. The current salary range is $13-16 per hour DOE. 

You will:

  • Provide outstanding service for our internal teams and external clients

  • Order, arrange, and clear away meals for meetings

  • Propose new and reinforce existing policies and procedures

  • Support the executive team

  • Speak clearly and maintain a professional appearance

  • Proactively strengthen your administrative skillset for organization and attention to detail


How we’ll support you:

In an environment of constant learning and exploration, this junior-level administrator will be expected to leverage natural aptitude and tireless enthusiasm in the pursuit of unsurpassed service. We expect you to start running on day one, but we’ll be right there running with you.  

What to send us:

  • A one page résumé

  • A brief introduction letter explaining the strengths you would bring to the Ziba Operations team

Interested?  Reach out!  We always love to connect: careers@ziba.com.  

Ziba Design is an equal opportunity employer.